The 5 Best Party Planners in Sydney Who Make Every Party Pop
Our team was put in charge of organising our manager’s office birthday bash. It sounded simple enough… at least that’s what we thought.
Suddenly, we were managing budgets, calling caterers, and trying to lock in schedules. Instead of enjoying the event, we were stressing over table placements and whether the food would arrive on time. It was just total chaos!
That experience taught us one thing: hiring a party planner can save you time and sanity. So when it came time to plan our annual team bonding, we knew better than to do it all ourselves.
We set out to find the best party planners in Sydney by talking to locals, reviewing past events, and even reaching out directly to planners to learn about their process. Here are the ones that stood out the most!
How much does a party planner charge in Sydney?
A party planner in Sydney may charge $150 to $400 for small events. Some charge 10 to 20% of the total event budget. The final cost depends on the location of the party, theme, scale, and more.
1. Poppin Picnics
Address: Waruda St, Kirribilli
Contact Details: 0412357435
Operating Hours: Monday – Sunday: Open 24 Hours
Poppin Picnics is one of the best party planners in Sydney for backyard and picnic-style parties.
When we looked at their past events, we were instantly impressed by the setups. They feel intimate and photo-ready. Some include well-styled tables on a green lawn, while some feature cosy picnic setups by the beach, complete with rugs and comfy cushions.
We also appreciate how accommodating they are with different types of clients and occasions. They’ve already successfully handled countless birthdays, weddings, and engagement parties.
Since many of their events take place outdoors, it’s great to see their focus on sustainable and environmentally friendly setups. It’s a plus for us since we also want to reduce waste and enjoy without guilt.
Their packages are reasonably priced and cater to a wide range of needs, from romantic setups for couples to larger group gatherings. Their options make it easy for clients to find something that fits their budget.
One thing to be mindful of, though, is catering accuracy. A client reported that the team failed to accommodate her special dietary requirements. To avoid this, it’s best to clearly confirm all dietary needs ahead of time and double-check the menu before the event.
Stunning setup
“Poppin Picnics were an absolute dream to work with. From the very beginning, they were incredibly patient, attentive, and so accommodating with all of our requests. She genuinely alleviated so much of our stress throughout the planning process – nothing was ever too much trouble, and her calm, reassuring approach made everything feel easy.
The design on the day was breathtaking. Every single detail was beautifully thought out and executed with so much care. It exceeded every expectation we had.
Thank you for creating such a stunning setup and making our event feel truly special. I couldn’t recommend Poppin Picnics more highly!”
-Ms. Nicoletta Kokalarans, Google Review
Easy experience
“Thankyou Paige and Poppin picnics for such a beautiful and easy experience for my daughters 16th birthday. Paige was quick to respond, easy to deal with and did such an amazing job setting up this lovely little picnic. The kids felt so special. Thankyou”
-Ms. Sarah, Google Review
2. First Sunday Events
Address: The Commons, 388 George St
Contact Details: 0423277817
Operating Hours: Monday – Sunday: 10:00 AM – 7:00 PM
First Sunday Events is the kind of event planner in Sydney that makes you feel like your party is the only one on their calendar. From styling to planning and coordination, they handle everything with care.
Clients we talked to shared that the team’s hands-on planning allowed them to enjoy their celebrations without stressing over timing, decor, and setup.
They’re one of the best in Sydney when it comes to coordinating weddings. We can’t help but swoon over their beautifully coordinated ceremonies and receptions on their portfolio. They sometimes even incorporate the couple’s culture into the theme.
Another thing we like about them is their flexibility with venues, accepting both indoor and outdoor events. Not all party planners are open to both venues, and we’re glad we found a team that can adapt to different settings.
It’s also worth mentioning how accommodating their team is. Clients often praised them for including all the details they wanted, such as flowers, draping, and an exact colour palette.
The only disadvantage? They’re a smaller team compared to other event planning companies in Sydney. That means they can get fully booked quickly, so it’s best to reach out to them early.
Best experience
“Genuinely believe that this is the best experience possible for a couple going through the stress of wedding planning. Yosua, Carin and the team took care of everything and brought our dreams and ideas to life. Highly recommended and a decision that you will definitely not regret.”
-Mr. J Yeung, Google Review
Great attention to detail
“Just wanted to say thank you so much to Yosua and the team, they were incredibly helpful and under their guidance, they were able to elevate our wedding from great to unforgettable!
From the attention to details to the constant presence ensuring that everything stays on track
We will definitely be recommending First Sunday Events to any of our friends whom would be planning to get married in the future
Also thank you Yosua for the timeline ideas!”
-Ms. Erlisna Chow, Google Review
3. Arty Party Sydney
Address: 44 Formosa St, Drummoyne
Contact Details: 1300300664
Operating Hours:
- Monday – Sunday: 9:00 AM – 8:00 PM
- Saturday: 9:00 AM – 10:00 PM
Arty Party Sydney is a great choice if you’re looking for an experience-based party rather than a typical celebration or program.
By “experience”, we mean interactive activities that get guests involved, like their famous paint-and-sip and paint-and-picnic sessions.
While it may seem like they simply host recreational activities, Arty Party is actually a full-service event planner. They handle in-house catering, styling, and setup. They also provide all the materials your guests need.
What really stood out to us was the team’s willingness to make each event work, even when challenges arose. A client shared that their venue didn’t allow a painting party, but Meha of Arty Party talked to the management and turned the situation around.
Their level of customer service is also on another level. Although they don’t usually do custom painting, they did it for one of their clients’ birthday parties. That made the whole experience fun and memorable.
That said, their packages aren’t very flexible. Since pricing is per person, larger groups can get expensive quickly.
Fun event
“Meha was great! We had a group of construction boys who were super hesitant but ended up having THE BEST time ever. Meha added a little surprise game half way. We all had so much fun, would highly recommend for absolutely anyone.”
-Ms. Misty Fernandez, Google Review
Engaging party
“A huge thank-you to Meha and the Arty Party team for hosting such a fun and engaging morning for my family to celebrate my daughter’s 5th birthday. Every detail — from the setup to the activities — was beautifully done and full of creativity. Everyone had a wonderful time! I’ll certainly be spreading the word about Arty Party and recommending them to others.”
-Ms. Priyanka Awadhwal, Google Review
4. OzParty Event Planner
Address: 12 Dunkerley Pl, Waterloo
Contact Details: 1800697278
Operating Hours:
- Monday – Friday: 9:00 AM – 5:30 PM
- Saturday: 12:00 PM – 8:00 PM
With 16 years of experience planning parties, OzParty Event Planner has allowed many of its clients to enjoy their celebrations without stress.
They’ve handled pretty much every type of event over the years, so they’re able to move past challenges at ease. Their previous events included a mix of school-year social parties, formal parties, and career art exhibitions.
We’re also thrilled that they’re well-experienced in planning cruise parties. Clients mentioned that they had a seamless party, from food to DJ and photographer. OzParty’s team even helped them with check-ins.
Their live caricature service also caught our attention. It’s a fun, interactive activity that keeps guests entertained. We also think it’s a great way to add a personalised touch to your event.
What we also appreciate is that they’re not selective about event size. Be it a small birthday party or a large corporate gathering, they have the resources and experience to make it happen.
The main downside, though, is pricing. Given their level of experience and professionalism, their services can be more expensive than those of smaller event planners in Sydney.
Great communication
“Working with Christina Boje from Ozparty Event Planners was an absolute pleasure. Her professionalism, creativity and attention to detail, ensured the event ran seamlessly from concept to completion. Christina’s open communication and trust in our team made the collaboration both smooth and enjoyable.
Wishing Christina and the Ozparty team continued success and I hope we have the opportunity to work together again soon!”
-Ms. Samantha King, Google Review
Incredible event
“I would highly recommend OzParty Event Planner to any parent or school organising a Year 10 or Year 12 formal. They were an absolute pleasure to deal with, and the event was incredible. Every single student thanked us for putting together such a wonderful night.”
-Ms. Dee Montague-Jones, Google Review
5. Hidden Door Experiences
Address: Level 11/66 Clarence St
Contact Details: 1300390082
Operating Hours: Monday – Friday: 8:30 AM – 5:30 PM
Hidden Door Experience was the party planner in Sydney that businesses we spoke with recommended most. It’s no surprise, since they have an over 17-year track record of delivering stress-free and visually impressive corporate and team-building events.
This includes fully styled backdrops, coordinated table settings, and thoughtfully themed decor. They also do a great job of creating activities that keep teams engaged, such as street art, survivor challenges, and urban golf.
While they specialise in corporate events, Hidden Door Experience can also plan private garden parties, pop-up picnics, and school events. This versatility makes them a practical choice for clients planning multiple types of celebrations.
Another highlight is that their packages often include engaging hosts, which is a big deal in celebrations. Clients have described the hosts as energetic, friendly, and great at keeping everyone involved.
The only downside is that some clients have mentioned issues with facilitator punctuality, with a few reporting late arrivals.
Fantastic team
“Despite the miserable weather, the Amazing Race challenge was an absolute success! Thanks to the fantastic team at the Hidden Door (Angel and Sam), everyone in Post Award team at University of Sydney had a blast tackling creative tasks, solving clues, and working together in a fast-paced, fun environment. It was a great way to strengthen connections, share plenty of laughs, and end the year on a high note.”
-Ms. Wiwid Howat, Google Review
Incredible host
“Hidden Doors hosted a game show for our support team last week, and it was fantastic! Angel was an incredible host, and the whole team ended up having way more fun than they expected. The event was so well organised, and we’d absolutely do it again!”
-Ms. Emily Mclaren, Google Review